How Antimatter Replaced 4 Tools with One—and Finally Got Employee Onboarding and Training Right
Let’s be real—most employee onboarding and training software sounds great in a demo but falls apart in the real world.
We tried it all: ClickUp for tasks, Trainual for training, Slack for communication, and Notion for our knowledge base. You know what that gave us?
Chaos.
So we scrapped it all. At Antimatter Creative Labs, we replaced four platforms with one: Ondash. And it changed everything.
Here’s how we simplified our entire onboarding and training system—and what your agency (or any growing business) can learn from it.
1. From Day One: Familiarity Wins (We Replaced Trainual)
Sending hires a Trainual link with 15 modules and a login that felt like a trip back to 2009. Half the time, people forgot their passwords before they even watched the first video.
Now? Day one starts in Ondash.
We built our own onboarding courses—welcome video, intro to Antimatter, a “How to Use Our Systems” walkthrough—all in a UI that feels like Facebook. If someone’s ever scrolled social media (and let’s be honest, they have), they’ll pick this up instantly.
This isn’t just about aesthetics. Familiarity builds momentum. The faster someone feels confident, the faster they can deliver value.
That’s why we needed employee onboarding and training software that doesn’t feel like “training software.” Ondash nailed it.
2. Video Training That Actually Sticks
We know everyone learns differently, but we also know that video just works. Inside Ondash, we embed step-by-step tutorials, walkthroughs, screen recordings—you name it.
New hires can pause, rewind, and rewatch without bothering anyone else on the team.
Before? We had a team member spending hours a week explaining the same processes over and over again.
Now? The content lives inside the platform, forever.
And because everything’s tracked, we know who’s completed training and who’s skipping through.
3. One Knowledge Base to Rule Them All (We Replaced Notion)
Notion was great—until we realized half our team couldn’t remember what page the SOPs were on.
With Ondash, the knowledge base lives inside the same dashboard as training, tasks, and messaging. Whether it’s a client process doc or a Google Ads template, it’s all right there—one search away.
It’s not just content. It’s the employee onboarding and training software your team actually uses mid-task, not just during onboarding.
4. Training Becomes Task Work (We Replaced ClickUp)
Here’s where most systems blow it. You train someone, then dump them into a new tool and expect magic. That disconnect kills momentum.
With Ondash, we train in the same place we work.
Once someone finishes onboarding, they’re added to real projects. Their dashboard updates with client tasks, checklists, timelines, and resources—zero learning curve because they’re already fluent in the platform.
We dropped ClickUp completely. Tasks, status updates, progress bars—it’s all in Ondash. One place. One flow. No context switching.
5. Communication Where the Work Happens (We Replaced Slack)
We love a good GIF. But for project communication? Slack became a mess of missed messages and broken threads.
Now, we use Ondash’s built-in direct messaging and project feeds. Employees can ask questions right where the work is happening—no more bouncing between inboxes and chat platforms.
Need help on a landing page? Drop a comment in the task. Want to tag the project manager? Ping them directly. It’s all threaded, all organized.
No Slack. No confusion. Just communication that moves things forward.
Why This Works: The Full Stack, One Dashboard
Most employee onboarding and training software stops at “training.” Ondash goes the distance.
- ✅ Facebook-style interface
- ✅ Embedded video learning
- ✅ In-platform knowledge base
- ✅ Live task management
- ✅ Project communication
- ✅ Seamless handoff from training to doing
That’s the flow.
The Results at Antimatter
Since switching to Ondash:
- Onboarding time dropped by 40%
- New hires contribute to projects 2x faster
- We eliminated four tools and cut down our tech stack expenses
- Our training is consistent, measurable, and self-sustaining
If you’re tired of duct-taping tools together just to onboard someone, stop.
This is what employee onboarding and training software should actually look like.
Check it out at getondash.com
It’s not just a tool. It’s how you scale with sanity.
